Create Account Groups

Groups are user-defined characteristics that can be assigned to similar accounts. Assigning groups to accounts lets you easily track and sort accounts with common characteristics on your Net Worth Summary and Net Worth Details pages. Groups are particularly useful if you have many accounts and want a way to organize them.  You can create and assign groups to any of your accounts.   Up to two groups can be assigned to each account; these groups are mutually exclusive.  

Note:  While consolidations are useful for reporting purposes and to view a subset of information across accounts, groups are useful to group accounts with similar characteristics within consolidations.

For example, you may have a consolidation of all your family accounts.  Within this consolidation, you want to organize the accounts by Northern Trust versus non-Northern Trust accounts, and also by each of your children's names.  So for one account, you may choose to name group 1 "Northern Trust" and group 2 "John."  For a second account, you may choose to name group 1 "Northern Trust" and group 2 "Sarah." For a third account, you may choose to name group 1 "Non-Northern Trust" and group 2 "John." And for a fourth account, you may choose to name group 1 "Non-Northern Trust" and group 2 "Sarah."

Then, within the Net Worth Summary and Net Worth Details pages, you can choose how many groups (zero, one or two) to view, as well as how to group the groups (group 1, then group 2, or vice versa).  In the example above, you may choose to view your accounts grouped by Northern Trust versus non-Northern Trust accounts, and then by your children's name; or you may choose to view them by your children's name and then by Northern Trust versus non-Northern Trust Accounts.  Below are ways you may choose to organize your accounts within your "family accounts" consolidation in this example:

Northern Trust

-> John

<Account>

-> Sarah

<Account>

non-Northern Trust

-> John

<Account>

-> Sarah

<Account>

OR

John

-> Northern Trust

<Account>

-> non-Northern Trust

<Account>

Sarah

-> Northern Trust

<Account>

-> non-Northern Trust

<Account>

Create and Assign an Group to an Account

  1. Go to Settings -> Manage Accounts. All the accounts are displayed in a list in the Accounts tab.

  2. Select the checkbox next to one or more accounts that you want to edit, and click Edit Selected Accounts.  The Batch Edit Accounts page is displayed.

  3. Click Add under the Group 1 field.  The Account Groups - Add Group(s) page is displayed.
    image179.jpg

  4. Enter up to five groups for the drop-down list for Group 1, and click Save.  The Batch Edit Accounts page is displayed.

  5. Select a group in the Group 1 drop-down list next to the account for which you want to assign a group.
    image180.jpg

  6. Repeat steps 3-5 to create group values for the Group 2 field.

  7. Click Save.  The Account List page is displayed.  The group(s) you added will be displayed under the Group 1 and/or Group 2 fields, available to be selected for any account(s).

Edit a Group

  1. Go to Settings-> Manage Accounts. All the accounts are displayed in a list in the Accounts tab.

  2. Select the checkbox next to one or more accounts that you want to edit, and click Edit.  The Batch Edit Accounts page is displayed.

  3. Click Edit under the Group 1 field.  The Account Groups - Edit Group Characteristic(s) page is displayed.
     image181.jpg

  4. Rename any of the group values and/or use the up/down arrows to move a value up or down within the drop-down list, and click Save.  The Batch Edit Accounts page is displayed.  The group values are renamed and/or listed in the new order.  

  5. Repeat steps 3-4 to edit Group values for the Group 2 field.

Delete a Group

  1. Go to Settings -> Manage Accounts. All the accounts are displayed in a list in the Accounts tab.

  2. Select the checkbox next to one or more accounts that you want to edit, and click Edit.  The Batch Edit Accounts page is displayed.

  3. Click Delete under the Group 1 field.  The Account Group - Delete Group(s) page is displayed.

 

image182.jpg
 

  1. Select the checkbox next to each group value you want to delete for Group 1, and click Delete.  A delete confirmation page is displayed.

  2. Click Delete.  The Batch Edit Accounts page is displayed.  The deleted values are no longer visible in the Group 1 drop-down list.  

Note:  If any of your accounts were assigned the group value that was deleted, the value will default to 'Select Group 1' in the drop-down list.  Within the Net Worth Summary and Net Worth Details, it will default to the value of 'Unassigned' unless a new value is selected.

  1. Repeat steps 3-5 to delete group values for the Group 2 field.

Related FAQs

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