Create Transactions

Creating Money Movement Transactions

Money Movement also allows you to create transactions on a recurring frequency and set up profiles for easy entry.

Accessing Money Movement:

Click the Activity Tab
Click on Transactions Home from the Money Movement submenu

To Create a Transaction:

From the Transactions home page, click on the Create Transaction button to select the transaction type from the drop-down list. Complete the required fields (marked with a red asterisk) and any optional information. you may attach up to three supporting documents per transaction.
Click on the Continue button at the bottom of the page.
A verification page will display. Current and projected balances are provided to verify available valances for the transaction.
Verify the transaction details and click Submit. The final confirmation page will provide you with a transaction tracking number.

To Create Import Transactions:

From the Transactions home page, click on the Import Transactions button.
Select Download Template and complete the tab(s) and necessary fields.
Save file to the file directory you choose.
Click Import Transactions button and select Import Transactions.
Click the Select Import File.
File directory will open. Select the file you have saved.
Click on Import Transactions button.
System message will alert the user when file has been submitted for processing.
System message will alert the user when file has been completed and if there are any error(s) to correct.

The following Transactions are currently available:

Wires

Wire Expect in to Custody/Trust Account
Wire Out of Custody/Trust Account
Wire Out of Checking/Savings Account
Pay Investment Manager Fee
Pay Professional Fee

Transfers

Transfer between Custody/Trust Accounts
Transfer between Checking/Savings Accounts
Transfer from Custody/Trust to Checking/Savings Account
Transfer from Checking/Savings to Custody/Trust Account
Pay Expense to Custody Account

ACH

ACH Out of Custody/Trust Account
ACH Out of Checking/Savings Account

Other

Local Check Print (checking accounts only)
Pay Northern Trust Custom Loan (internal wire from custody account)
Reallocate Principal and Income Cash (intra-custody/trust account transfer)

Create Transaction Details

Transaction Details	Field Description / Options
Transaction Type	This field indicates the type of transaction to be created. Once the transaction type is selected from the drop-down menu, a unique screen will appear to guide the steps required to complete the transaction. If another transaction type is selected prior to completing a transaction, a new screen will appear and any previously entered information will not be saved.
Transaction Name	You can choose to give the transaction a specific name which will make it easier to track the transaction from the status screen.
Frequency	Frequency – A number of options are available to determine when and/or how often a transaction is processed. One time only – the transaction will occur only once on the date that you enter or select from the calendar. Every business day – the transaction will occur every business day. If a holiday falls on a business day, the transaction will not be processed. Weekly – the transaction will occur every week beginning with the start date entered. Every two weeks – the transaction will occur every other week beginning with the start date entered. Monthly - the transaction will occur every month beginning with the start date entered. Every two months - the transaction will occur every other month beginning with the start date entered. Quarterly - the transaction will occur every quarter beginning with the start date entered. Every four months - the transaction will occur every fourth month beginning with the start date entered. Semi-annually - the transaction will occur every six months beginning with the start date entered. Annually - the transaction will occur every year beginning with the start date entered. Once a frequency is selected, you will be able to select the date for one time only and a start date for recurring transactions. The date or start date can be today’s date if today is a business day and processing deadlines have not been passed. The date or start date can also be a business day in the future. For recurring transactions, you can select an end date when the transactions will end, or you can select unlimited. By selecting unlimited, the transactions will continue to occur at the frequency selected until an end date is entered. If a recurring transaction should fall on a bank holiday, the transaction will process the previous business day unless noted in the frequencies above.
Date	This is the transaction date for a one-time transaction or the first occurrence for a recurring transaction.
Total Amount	Enter the total amount for the transaction.
Preceding Narrative	The preceding narrative field will display up to 15 characters of text. This text will be displayed before the system generated narrative. (Narrative is similar to the transaction type selected) and appears on the Status screen and in Reporting. Example; for organizations with a General Ledger, enter the GL code to appear at the beginning of other narratives entered for a transaction. Select Yes if you want to enter a Preceding Narrative. Enter text up to 30 characters.
Additional Narrative	Enter additional narrative that will appear after other narratives on the Status screen and in Reporting. 250 character maximum.
Attachments	When creating a transaction, the user may include up to three attachments per transaction in the following file formats: doc, docx, xls, xlsx, ppt, pptx, jpeg, png, pdf, gif, txt. The combination of the attachments needs to be less than 100MB in size. The attachments will run through Northern Trust's anti-virus software prior to being uploaded to Wealth Passport.
From - Select Account	Use the drop-down menu to select the account where the funds will be withdrawn. Click Add Account to designate multiple accounts from which funds will be withdrawn to process the transaction. You can enter up to 99 Accounts.
From - Amount	Enter the amount from this account for the transaction. If funds are being drawn from multiple accounts, the amounts must equal the total amount.
From - %	Enter a percentage for each account where funds will be drawn for this transaction. The dollar amounts will adjust accordingly. Ensure that percentages total 100.
From - Cash Type	Principal or Income – Select if you want funds to come from Principal or Income.
To - Bank and Recipient Information	Complete the appropriate information to direct funds to the correct bank and recipient. Bank Name Bank Routing Number Bank Address City State Recipient Name Recipient Account Number Include any FFC/Instructions in the spaces provided. (For Further Credit)
Bank Search	Utilize Bank Search to search for appropriate bank from a pre-populated list (the Federal ABA database). Click Bank Search, enter one criterion in Filter by fields, and click Search. A window will appear with a list of banks based on the information that you entered on the previous screen. Click Select to the left of the correct bank. This bank’s information will be populated in the To fields on the transaction entry screen.
Recipients	If a Recipient has been created previously, click Recipient and select the correct recipient from the list. See “How to Create a Recipient” for instructions on how to create a recipient for use in the future.
Save as Profile	Check this box to save the information contained within this transaction and use it again in the future. All transaction information will be saved with the exception of date and amount. If saving as a Profile, a field appears to designate a name for this profile. This can be different from the Transaction Name. This name will appear in the Profile Summary.
For All Transaction Types	Click Continue when all information has been entered correctly. Note: Before moving on to another screen, any omissions on the page will be highlighted at the top. Typical omissions are – required field left blank, total amount and from amounts don’t match, incorrect ABA routing information, incorrect date, etc. Make corrections and click Continue. The Verification Page will display if all required information has been entered. The Verification page allows a review of all transaction information before submission of the transaction for processing. A transaction number is created and displayed on this screen. The client will be alerted to any overdrafts that will require review by Northern Trust. Click Cancel, Submit or Print. At Submit, you will proceed to the Confirmation Screen. The Confirmation Page states that transaction has been submitted for processing. The client will have the option to create the same type of transaction again or return to Home screen. The transaction appears on Status Screen after being submitted.